How to: Mileage Expense Tracking Addresses Feature by Falcon Expenses

Did you forget to log your last business mileage expense? Do you not remember your odometer readings? We’ve got you covered. Quickly log and calculate mileage expenses by entering your trips start and end addresses. Falcon will calculate the driving distance and expense amount for you, saving you time and money.

Falcon Expenses Addresses Mileage Expense Capture Feature

This post is about Falcon Expenses Addresses feature for mileage expense tracking and how to use it. Further, it is about how Falcon Expenses Addresses feature can be used to keep everything in your mileage expense log that is required by the IRS. Such as date, amount, distance, destination, purpose, etc. However, Falcon Expenses offers three mileage expense tracking features. In addition, Falcon Expenses is a fully mobile expense tracking app for iOS. Enter expenses for cash (i.e. receipts), mileage and time. Then, create reports and email them from your phone is PDF or spreadsheet format.

Before we begin, if you are using the standard mileage rate tax deduction method, for 2019, the rate is $0.58 per business mile. For the entire updated rate chart, check out this post: IRS Standard Mileage Rate Tax Deductions. Also, if you want a detailed overview of what is required by the IRS in a mileage expense log, check out this post: Mileage Expense Log Requirements.

We Feel Your Pain

Driving your personal car for work can be frustrating. Especially if you put a ton of mileage on your car just for your job. You should be reimbursed for it. This is where mobile mileage expense tracking comes in handy. Actually, for those who are self-employed, if you drive just 40 miles each workday, you can deduct more than $6000 dollars in mileage expenses from your tax return. However,  you need to go through the hassle of keeping an accurate and detailed mileage log.

With Falcon Expenses, there is no longer a hassle. For example, you don’t need to worry about an unreliable automated GPS tracker to track all of your drives, which you must tediously sort through later. Further, you don’t have to worry about the risk of losing a mileage log that was created from pen and paper. Or, that unnecessary effort of going to your desktop to use the cumbersome excel spreadsheet to log your expenses. We know you secretly wish you never had to open that spreadsheet again. And this wish is now going to come true. Mileage expense tracking is now easy.

All of this is solved with the simple and easy to use Falcon Expenses Addresses feature for mileage expense tracking. Falcon Expenses will remember the addresses you enter, so that the next time you go to calculate a mileage expenses it will be even faster. Thus, mileage expense tracking has never been easier.

What are the Key Benefits of Using Falcon’s Addresses Feature?

Falcon Remembers Your Addresses

Once you enter an address into Falcon Expenses, it saves that address. Therefore, you can use your saved address next time you make a business trip or commute that starts or ends at the same address. As a result, entering mileage expenses becomes faster and more efficient each time. This mileage expense tracking feature is particularly convenient if you frequently depart from the same location or travel to the same location. 

Falcon Measures Your Driving Distance

After you enter a start and end address, Falcon calculates the driving distance between the two addresses. It’s important to note that Falcon calculates the driving distance, versus calculating a straight line between the two addresses. This is because, a driving route often has curves and turns. Therefore, it is not a straight line, and a straight line would calculate an inaccurate, shorter distance. 

Falcon Calculates Your Mileage Expense Amount

The amount of your mileage expense is automatically calculated for you, leaving yet one less step for you. The expense amount is calculated from the mileage expense reimbursement rate and the distance of the mileage expense. Further, the expense reimbursement rate is set by the user. Currently, the standard mileage expense reimbursement rate is $0.58. However, you can set your mileage reimbursement rate to whatever you would like.

?Click Here to Download Falcon Expenses
If you’re on a desktop it’s best to use your phone and search for Falcon Expenses on the app store.

Falcon Keeps Your Mileage Expenses Organized

All of your expenses remain safely organized in your Falcon Expenses app. View them by date, project, client, tag, etc. In addition, sort and filter your expenses however you need to, all from your phone.

Easily Categorized and Organize Mileage Expenses

With Falcon Expenses, assign one category to each saved expenses and as many tags as you would like. Use tags to add necessary details to your expenses for proper record keeping. For example, create custom tags based on client names, project, project codes, destinations and more. Also, add a category such as the type of drive. For example, personal or business. Or, create a custom tag, even delete a tag that you no longer need. The options are endless. Lastly, edit the date to the date the expense was incurred using the date editor that is located on each expense entry form. Most importantly, the details you need for the IRS or your manager, or whoever, will be there.

Use Falcon On-The-Go

Falcon Expenses resides on your phone, after all, it is an app. With that said, add, edit, and manage your mileage expenses from anywhere. Falcon Expenses is fully mobile, this means that you have a full set of expense management features in the palm of your hand.

?Click Here to Download Falcon Expenses
Falcon Expenses is free to download. If you’re on a desktop it’s best to use your phone and search for Falcon Expenses on the app store.

Finally, Here’s How to Use Falcon Expenses Addresses Feature

  1. Open Falcon Expenses, select ‘Track Mileage Expenses’, then select ‘Addresses’.
  2. Enter your start and end addresses, or select them from the list of remembered addresses. You can also enter only the start address and enter the end address later. This is great if you want to enter the end address at the end of a trip.
  3. Tap ‘Details’, and enter the reason for your trip in the comment field, add a category, and/or custom tags. Select a report (or not).
  4. Tap ‘Save’, located in the upper right. That’s it!

?Click Here to Download Falcon Expenses
If you’re on a desktop it’s best to use your phone and search for Falcon Expenses on the app store.

What happens next? How do you get your mileage expense log?

After you’ve entered all of your mileage expenses you can create a report and email to anyone from your phone. You can create a report to give to your employer after a business trip, or to give a log of your mileage expenses to your accountant at the end of the year. Essentially, you can create a mileage expense report for any of your needs. 

Reports can be exported in PDF or spreadsheet format, or both. Report exports include the data that you entered and that was calculated by Falcon when you created the mileage expenses. This includes the start and end addresses, number of miles, amount of mileage expense, tolls and parking, comments, tags, categories, etc. It is all there! You can export all of this data by email, to anyone.

Please review the following post for more information about how to create a mileage report: How to Create a Mileage Report with Falcon Expenses.
Reports can be emailed to anyone from your phone. This post will cover how you can do that. Don’t forget to check out Falcon Expenses today, we promise you won’t be disappointed.

?Click Here to Download Falcon Expenses
If you’re on a desktop it’s best to use your phone and search for Falcon Expenses on the app store.

About Falcon Expenses, Inc.

Falcon Expenses is an iOS solution for expense tracking and management. Scan receipts, we type merchant, date and amount, auto-track mileage expenses via GPS and log billable hours with an integrated timer. Quickly organize expenses by time period, project or client and easily prepare reports for email to anyone in PDF or spreadsheet formats, all from your phone. Use for reimbursements, taxes, record keeping or invoicing. Falcon Expenses is great for professionals, freelancers, realtors, business travelers, truckers and more. Find out more, here.

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