{"id":2411,"date":"2019-02-14T00:48:55","date_gmt":"2019-02-14T05:48:55","guid":{"rendered":"https:\/\/falconexpenses.com\/blog\/?p=2411"},"modified":"2021-12-01T14:39:07","modified_gmt":"2021-12-01T19:39:07","slug":"six-tips-for-more-efficient-business-travel","status":"publish","type":"post","link":"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/","title":{"rendered":"6 Tips for More Efficient Business Travel"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_74 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69dd2a7e99d7c\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69dd2a7e99d7c\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#Business_travel_is_tedious_Read_this_article_to_learn_how_to_travel_for_business_more_efficiently\" >Business travel is tedious. Read this article to learn how to travel for business more efficiently.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#1_Pack_Lightly\" >1. Pack Lightly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#2_Dont_Check_a_Bag_if_youre_flying\" >2. Don&#8217;t Check a Bag (if you&#8217;re flying)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#3_Use_an_Expense_Tracker_App\" >3. Use an Expense Tracker App<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#4_Make_Breakfast_Your_Wakeup_Call_at_Your_Hotel\" >4. Make Breakfast Your Wakeup Call at Your Hotel<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#5_Save_Your_Meeting_Locations_in_Google_Maps_Ahead_of_Time\" >5. Save Your Meeting Locations in Google Maps Ahead of Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/falconexpenses.com\/blog\/six-tips-for-more-efficient-business-travel\/#About_Falcon_Expenses\" >About Falcon Expenses<\/a><\/li><\/ul><\/nav><\/div>\n<span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Reading Time: <\/span> <span class=\"rt-time\"> 5<\/span> <span class=\"rt-label rt-postfix\">minutes<\/span><\/span>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Business_travel_is_tedious_Read_this_article_to_learn_how_to_travel_for_business_more_efficiently\"><\/span>Business travel is tedious. Read this article to learn how to travel for business more efficiently.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image alignwide\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"620\" src=\"https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/BusinessTravel_FalconExpenses.jpg\" alt=\"Business Travel, Falcon Expenses\" class=\"wp-image-2483\" srcset=\"https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/BusinessTravel_FalconExpenses.jpg 960w, https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/BusinessTravel_FalconExpenses-300x194.jpg 300w, https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/BusinessTravel_FalconExpenses-768x496.jpg 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/figure>\n\n\n\n<p>You have to prepare for the actual business you are doing in a different city. In addition, you have to make sure you bring everything with you. Further, you will likely need to keep track of your expenses for future reimbursement from your company.<\/p>\n\n\n\n<p>This guide provides six important <g class=\"gr_ gr_39 gr-alert gr_gramm gr_inline_cards gr_run_anim Grammar only-ins replaceWithoutSep\" id=\"39\" data-gr-id=\"39\">tips<\/g> about how to travel for business more efficiently. Therefore, you can focus on doing your work and creating business value, which is ultimately the reason for your travels.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Pack_Lightly\"><\/span>1. Pack Lightly<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>We all want to bring more than enough. Extra shoes, tops, and maybe even that extra suit (just in case we want options). However, chances are you really don&#8217;t need much. You likely need to pack even less than you would if you were going away on a weekend leisure trip. You&#8217;re going on a business trip. You probably have a defined schedule of what you&#8217;re doing and where you&#8217;re going. Only pack for your meetings and the basics that you need outside of your meetings. Most importantly, packing too much creates clutter, uses extra time, and causes unnecessary stress before, after, and during your trip. All of which you don&#8217;t need. So pack lightly.<\/p>\n\n\n\n<p>Below are additional resources about how to pack lightly:<\/p>\n\n\n\n<p><a rel=\"noreferrer noopener\" href=\"https:\/\/youtu.be\/WXrx4M3K-J4\" target=\"_blank\">Packing for a business trip: How to Pack a Capsule Wardrobe<\/a><br>This video is by Jodi Fox (posted on her YouTube channel). It explains how to pack a capsule wardrobe&#8211;all in a carry-on.<\/p>\n\n\n\n<p><a aria-label=\" (opens in a new tab)\" rel=\"noreferrer noopener\" href=\"https:\/\/youtu.be\/B-ZliLpJhs0\" target=\"_blank\">How To Pack For A Business Trip | MR PORTER<\/a><br>This video is from <g class=\"gr_ gr_7 gr-alert gr_gramm gr_inline_cards gr_disable_anim_appear Punctuation only-ins replaceWithoutSep\" id=\"7\" data-gr-id=\"7\">Mr<\/g> Porters YouTube channel. It showcases various business travels and how they pack for a business trip. Most importantly, all of them pack lightly and cleanly everything they need into a carry-on. Watch for all of the tips. The background music is quite relaxing as well.<\/p>\n\n\n\n<p>There are many other resources as well, such as the following articles (if you prefer to read, instead of watch videos):<\/p>\n\n\n\n<p>This post was published by the blog, The Balance Careers:<br><a href=\"https:\/\/www.thebalancecareers.com\/checklist-to-pack-for-a-business-trip-3544959\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\">A Packing Checklist for Business Trips<\/a><\/p>\n\n\n\n<p>This post was published by the blog, Travel Fashion Girl. It&#8217;s great for women who also want to stay fashionable while packing lightly:<br><a rel=\"noreferrer noopener\" aria-label=\"Business Trip Fashion List for Minimalist Fashionistas (opens in a new tab)\" href=\"https:\/\/www.travelfashiongirl.com\/business-trip-packing-list-for-minimalist-fashionistas\/\" target=\"_blank\">Business Trip Fashion List for Minimalist Fashionistas<\/a><br><\/p>\n\n\n\n<p>This post was published by, Real Men Real Style. It&#8217;s a great resource on tips for men about what to pack for a business trip:<br><a rel=\"noreferrer noopener\" aria-label=\" (opens in a new tab)\" href=\"https:\/\/www.realmenrealstyle.com\/pack-light-business-trip\/\" target=\"_blank\">How To Pack Light For A Business Trip<\/a> <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Dont_Check_a_Bag_if_youre_flying\"><\/span>2. Don&#8217;t Check a Bag (if you&#8217;re flying)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Most likely if you&#8217;re traveling for business, whether by car, plane, or train, you&#8217;re going to be away for a short period of time. Further, your schedule is likely jam-packed from the moment you arrive. With that said, if you&#8217;re traveling by plane, avoid the headache and complications of checking a bag. To elaborate, if your checked bag is lost, you <g class=\"gr_ gr_21 gr-alert gr_spell gr_inline_cards gr_disable_anim_appear ContextualSpelling multiReplace\" id=\"21\" data-gr-id=\"21\">won&#8217;t<\/g> have anything to wear to your first meeting upon arrival. This tip goes along with tip number one, pack lightly. <\/p>\n\n\n\n<p>Carry on your bag, instead of checking it, if you pack lightly. Further, checking a bag causes extra stress and requires extra time at the airport. Such as when you have to wait for your bag at the <g class=\"gr_ gr_6 gr-alert gr_spell gr_inline_cards gr_disable_anim_appear ContextualSpelling ins-del\" id=\"6\" data-gr-id=\"6\">carousel<\/g>. All of this you want to avoid on a likely already <g class=\"gr_ gr_7 gr-alert gr_spell gr_inline_cards gr_disable_anim_appear ContextualSpelling ins-del multiReplace\" id=\"7\" data-gr-id=\"7\">jam-packed<\/g> business trip. Please see tip number six if you must check a bag.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Use_an_Expense_Tracker_App\"><\/span>3. Use an Expense Tracker App<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>If you&#8217;re traveling for business you most likely have to create an expense report. This report contains the expenses acquired during your trip. This report is necessary got reimbursement and for proper record keeping. Further, those traveling on a per diem plan also often have to create an expense report.<\/p>\n\n\n\n<p>In addition, a full-featured expense reporting app allows you to take pictures of your expense receipts as you acquire them. This way you avoid the common mistake of losing or misplacing your expense receipts, often before you even return home.<\/p>\n\n\n\n<p>We recommend <a aria-label=\"Falcon Expenses (opens in a new tab)\" rel=\"noreferrer noopener\" href=\"https:\/\/falconexpenses.com\" target=\"_blank\">Falcon Expenses<\/a> full-featured expense tracker and reporting app for this tip. Use Falcon to quickly capture your expenses as you go. With Falcon capture expense receipts (Falcon will even enter the merchant name, date, and amount for you). Also, log billable hours with an integrated timer. Further, track mileage expenses in three different ways (including two that use GPS).<\/p>\n\n\n\n<p>Most importantly, Falcon Expenses is fully mobile. This means, unlike other solutions, you can do everything from your phone. For example, create and edit reports or add comments, tags and categories to expenses. Further, sort and organize expenses by date, client, or tag. All of this can be done on the go right from your phone. This empowers you to get a snapshot of everything as you need it so that you never miss a beat.<\/p>\n\n\n\n<p>Learn more about Falcon Expenses receipt management features here:<br><a href=\"https:\/\/falconexpenses.com\/blog\/business-expense-receipt-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Receipt Management of Business Expenses Using Falcon Expenses<\/a><\/p>\n\n\n\n<p>Learn how to create expenses reports with Falcon Expenses here:<br><a aria-label=\"How to Create an Expense Report with Falcon Expenses (opens in a new tab)\" rel=\"noreferrer noopener\" href=\"https:\/\/falconexpenses.com\/blog\/how-to-create-an-expense-report\/\" target=\"_blank\">How to Create an Expense Report with Falcon Expenses<\/a><\/p>\n\n\n\n<p><strong><a href=\"http:\/\/bit.ly\/2sXMFNr\" target=\"_blank\" rel=\"noreferrer noopener\">Download&nbsp;Falcon&nbsp;Expenses<\/a><\/strong><br>Falcon Expenses is free to download. If you\u2019re on a desktop it\u2019s best to use your iPhone and search for Falcon Expenses on the app store.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Make_Breakfast_Your_Wakeup_Call_at_Your_Hotel\"><\/span>4. Make Breakfast Your Wakeup Call at Your Hotel<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Falcon Expenses Founder, Brooke Sugarman, used to travel all the time for work. This one was one of her favorites. <\/p>\n\n\n\n<p>Inside every hotel room, there is an order card you can hang on your door. On this card, you select what you would like for breakfast in the morning. You also select what time you want breakfast to be delivered. Simply select what you want for breakfast and hang it outside your hotel door the night before. The next morning you will receive a knock at the time you selected with your breakfast and morning coffee. This is another great way to relieve stress when traveling for business. Further, it helps you stay focused on what&#8217;s important, instead of finding where and what to eat in the morning.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Save_Your_Meeting_Locations_in_Google_Maps_Ahead_of_Time\"><\/span>5. Save Your Meeting Locations in Google Maps Ahead of Time<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>A great way to stay organized and save time is to save all of your meeting locations to Google Maps. Therefore, upon arrival at your <g class=\"gr_ gr_772 gr-alert gr_gramm gr_inline_cards gr_disable_anim_appear Punctuation only-ins replaceWithoutSep\" id=\"772\" data-gr-id=\"772\">hotel,<\/g> it&#8217;s quick and easy to get an idea of how far you need to travel each day. Most mapping services will provide you with the driving distance required to get there in addition to  <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. If You Have to Check a Bag, Carry on What You Need for The First Few Meetings<\/h3>\n\n\n\n<p>If you have no option but to check your bag, carry-on the important things you need. This includes the clothing and things that you need for the first two days of your trip. In addition, this includes what you need for your most important meetings and events. This is important because if your checked bag is lost you want to have what you need for your trip. Often business trips are short so your time must be respected and considered accordingly. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"About_Falcon_Expenses\"><\/span>About Falcon Expenses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Falcon Expenses is a top-rated expense and mileage tracker app for self-employed and small businesses to track expenses and tax deductions. <strong><em>Falcon customers record $6,600, on average, in annual tax deductions. Get started today. <\/em><\/strong>The longer you wait, the more tax deductions you miss.<\/p>\n\n\n\n<p>Automatically track mileage expenses and expenses, keep an <a href=\"https:\/\/falconexpenses.com\/blog\/how-to-keep-an-odometer-log-of-business-mileage\/\" target=\"_blank\" rel=\"noreferrer noopener\">odometer log<\/a>, receipt vault and log billable hours. Quickly organize expenses by time period, project, or client. Easily <a href=\"https:\/\/falconexpenses.com\/blog\/how-to-create-an-expense-report\/\" target=\"_blank\" rel=\"noreferrer noopener\">create expense reports<\/a> and <a href=\"https:\/\/falconexpenses.com\/blog\/mileage-expense-log-requirements\/\" target=\"_blank\" rel=\"noreferrer noopener\">mileage logs<\/a> with your expense data for email to anyone in PDF or spreadsheet formats, all from your phone. Falcon&#8217;s expense report template is IRS compliant. Use for keeping track of tax deductions, reimbursements, taxes, record keeping, and more. Falcon Expenses is great for self-employed, small businesses, freelancers, realtors, delivery drivers, couriers, business travelers, truckers, and more.<\/p>\n<!-- AddThis Advanced Settings generic via filter on the_content --><!-- AddThis Share Buttons generic via filter on the_content -->","protected":false},"excerpt":{"rendered":"<p><span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Reading Time: <\/span> <span class=\"rt-time\"> 5<\/span> <span class=\"rt-label rt-postfix\">minutes<\/span><\/span>Business travel is tedious. Read this article to learn how to travel for business more efficiently. You have to prepare&#46;&#46;&#46;<!-- AddThis Advanced Settings generic via filter on wp_trim_excerpt --><!-- AddThis Share Buttons generic via filter on wp_trim_excerpt --><\/p>\n","protected":false},"author":1,"featured_media":2483,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[361],"tags":[23,362,365,364,366,363],"class_list":["post-2411","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips","tag-business-expenses","tag-business-travel","tag-business-traveler","tag-packing-lightly","tag-road-warrior","tag-tips"],"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/posts\/2411","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/comments?post=2411"}],"version-history":[{"count":0,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/posts\/2411\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/media\/2483"}],"wp:attachment":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/media?parent=2411"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/categories?post=2411"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/tags?post=2411"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}