{"id":2274,"date":"2019-03-08T16:12:24","date_gmt":"2019-03-08T21:12:24","guid":{"rendered":"https:\/\/falconexpenses.com\/blog\/?p=2274"},"modified":"2022-02-01T13:30:14","modified_gmt":"2022-02-01T18:30:14","slug":"falcon-expenses-receipt-scanner-for-business-expenses","status":"publish","type":"post","link":"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/","title":{"rendered":"How to Use Falcon Expenses Receipt Scanner for Business Expenses"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_74 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69dd129274e66\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69dd129274e66\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#Falcons_receipt_scanner_enters_merchant_name_date_and_amount_for_you_Scan_business_expense_paper_receipts_with_Falcon_and_save_time_and_money\" >Falcon&#8217;s receipt scanner enters merchant name, date and amount for you. Scan business expense paper receipts with Falcon and save time and money.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#Introduction\" >Introduction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#We_Understand_Your_Pain\" >We Understand Your Pain<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#Falcon_Expenses_Receipt_Scanner\" >Falcon Expenses Receipt Scanner<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#What_expense_recordkeeping_does_the_IRS_require\" >What expense recordkeeping does the IRS require?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#Features_and_Benefits_of_Falcons_Mobile_Receipt_Scanner\" >Features and Benefits of Falcon&#8217;s Mobile Receipt Scanner<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#How_to_Use_Falcons_Mobile_Receipt_Scanner\" >How to Use Falcon&#8217;s Mobile Receipt Scanner<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/falconexpenses.com\/blog\/falcon-expenses-receipt-scanner-for-business-expenses\/#About_Falcon_Expenses\" >About Falcon Expenses<\/a><\/li><\/ul><\/nav><\/div>\n<span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Reading Time: <\/span> <span class=\"rt-time\"> 5<\/span> <span class=\"rt-label rt-postfix\">minutes<\/span><\/span>\n<h2 class=\"wp-block-heading\" id=\"falcon-s-receipt-scanner-enters-merchant-name-date-and-amount-for-you-scan-business-expense-paper-receipts-with-falcon-and-save-time-and-money\"><span class=\"ez-toc-section\" id=\"Falcons_receipt_scanner_enters_merchant_name_date_and_amount_for_you_Scan_business_expense_paper_receipts_with_Falcon_and_save_time_and_money\"><\/span>Falcon&#8217;s receipt scanner enters merchant name, date and amount for you. Scan business expense paper receipts with Falcon and save time and money.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"alignleft is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/iPhone_Xs_Max_FalconFeatures_ReceiptScanner-514x1024.jpg\" alt=\"Falcon Expenses Receipt Scanner\" class=\"wp-image-2465\" width=\"273\" height=\"543\" srcset=\"https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/iPhone_Xs_Max_FalconFeatures_ReceiptScanner-514x1024.jpg 514w, https:\/\/falconexpenses.com\/blog\/wp-content\/uploads\/2019\/03\/iPhone_Xs_Max_FalconFeatures_ReceiptScanner.jpg 760w\" sizes=\"auto, (max-width: 273px) 100vw, 273px\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"introduction\"><span class=\"ez-toc-section\" id=\"Introduction\"><\/span>Introduction<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>This post is about Falcon Expenses receipt scanning service and how to use it. Never lose an expense receipt again. Falcon Expenses is a fully mobile expense tracker with features for receipt scanning, cash expense tracking, mileage expense tracking, and time logging. Keep reading for an overview of Falcon Expenses receipt scanning feature.<\/p>\n\n\n\n<p>To get started and follow along we recommend that you download Falcon Expenses. <\/p>\n\n\n\n<p><strong><a href=\"http:\/\/bit.ly\/2sXMFNr\" target=\"_blank\" rel=\"noreferrer noopener\">Download&nbsp;Falcon&nbsp;Expenses<\/a><\/strong><br>Falcon Expenses is free to download. If you&#8217;re on a desktop it&#8217;s best to use your iPhone and search for Falcon Expenses on the app store.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"we-understand-your-pain\"><span class=\"ez-toc-section\" id=\"We_Understand_Your_Pain\"><\/span>We Understand Your Pain<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Do you lose your expense receipts?<\/li><li>Is your manager or accountant constantly mad at you for not having a copy of your expense receipts?<\/li><li>Or, do your employees and contractors often misplace expense receipts?<\/li><li>Do you find it tedious and annoying to have to manually enter the expense data (such as merchant name, date and amount) from each receipt?<\/li><\/ul>\n\n\n\n<p>Whether you&#8217;re an employee, employer, small business owner, or accountant you often deal with expense receipts as a part of doing business. However, these receipts are more likely to get misplaced before they have a chance to be properly recorded as a business expense. Further, it&#8217;s often a struggle to find the time to enter the data from your business expense receipts into your records, such as an excel spreadsheet to send to your manager or accountant. <\/p>\n\n\n\n<p>A mobile receipt scanner is a must if you struggle to keep track of your receipts, and to find the time to enter the expense data from your business expense receipts.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"falcon-expenses-receipt-scanner\"><span class=\"ez-toc-section\" id=\"Falcon_Expenses_Receipt_Scanner\"><\/span>Falcon Expenses Receipt Scanner<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Never lose a receipt again. Capture pictures of your expense receipts as you make each purchase. Falcon Expenses receipt scanner scans each receipt and extracts merchant name, date and amount for you. Further, this information will be entered into your expense report, which is saved inside Falcon Expenses. With Falcon you are able to adequately keep a record of your business expense receipts (from travel, meetings with clients, etc.). This comes naturally with the added benefit of Falcon&#8217;s receipt scanner service extracting and entering most of the required data for you (i.e. merchant name date and amount).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-expense-recordkeeping-does-the-irs-require\"><span class=\"ez-toc-section\" id=\"What_expense_recordkeeping_does_the_IRS_require\"><\/span>What expense recordkeeping does the IRS require?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Before we continue let&#8217;s provide a brief summary of what the IRS requires as adequate recordkeeping. Proper recordkeeping is important for preventing an audit and being prepared in the event of an audit. Adequate records require that a log of the expenses be kept along with documentary evidence (i.e. such as receipts) of individual expenses. However, there are a few exceptions. Such as expenses under $75 that are not lodging expenses and do not require a receipt. Also, transportation expenses that do not readily have a receipt available, don\u2019t require a receipt.<\/p>\n\n\n\n<p>The basis for an adequate expense record, and receipt management, is if it contains the following information:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>amount <\/li><li>date <\/li><li>place (i.e. merchant name)<\/li><li>purpose<\/li><\/ul>\n\n\n\n<p>For a complete guide of the details on what you need to keep for each expense type, check out this post: <a href=\"https:\/\/falconexpenses.com\/blog\/irs-rules-for-recording-business-expenses-travel-transportation-meals-and-entertainment\/\">IRS Rules for Recording Business Expenses: Travel, Transportation, Meals, and Entertainment.<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"features-and-benefits-of-falcon-s-mobile-receipt-scanner\"><span class=\"ez-toc-section\" id=\"Features_and_Benefits_of_Falcons_Mobile_Receipt_Scanner\"><\/span>Features and Benefits of Falcon&#8217;s Mobile Receipt Scanner<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"we-do-the-work-for-you\">We Do the Work for You<\/h3>\n\n\n\n<p> With Falcon Expenses premium receipt scanning service the merchant name, date, and amount are entered for you. Therefore, you spend less time tediously doing your expenses and more time focused on business.<\/p>\n\n\n\n<p><strong><a href=\"http:\/\/bit.ly\/2sXMFNr\" target=\"_blank\" rel=\"noreferrer noopener\">Download&nbsp;Falcon&nbsp;Expenses<\/a><\/strong><br>Falcon Expenses is free to download. If you&#8217;re on a desktop it&#8217;s best to use your iPhone and search for Falcon Expenses on the app store.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"never-lose-a-receipt-again\">Never Lose a Receipt Again<\/h3>\n\n\n\n<p class=\"has-black-color has-text-color\"><span style=\"caret-color: #666666; color: #666666;\">Instead of putting each expense receipt in your purse or wallet for later recording, you use Falcon Expenses to capture a picture of the receipt, so that it is safely stored and never lost. Falcon Expenses receipt scanner extracts the merchant name, date, and amount for you while you are focused on doing more important things, such as your actual work. Therefore, you always maximize your expense reimbursement (or deduction), while at the same time minimizing the time you spend doing your expense reports. Also, you always keep your accountant or manager by having accurate and complete documentation of your records.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"mce_3\">Easily Categorized and Organize Expenses<\/h3>\n\n\n\n<p><span style=\"caret-color: #666666; color: #666666;\">With Falcon Expenses, assign one category to each saved expense and as many tags as you would like. Also, use tags to add necessary details to your expenses for proper record keeping. For example, create custom tags based on client names, projects, project codes, destinations, and more. Also, add a category such as the type of drive. For example, personal or business. Or, create a custom tag, even delete a tag that you no longer need. The options are endless. Most importantly, the details you need for your manager, client or whoever, will be there.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"keeps-receipts-organized\">Keeps Receipts Organized<\/h3>\n\n\n\n<p><span style=\"caret-color: #666666; color: #666666;\">All of your expenses remain safely organized in your Falcon Expenses app. You can view them by date, project, client, tag, etc. You can sort and filter them however you need to all from your phone.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"mce_4\">Use Falcon On-The-Go<\/h3>\n\n\n\n<p class=\"has-black-color has-text-color\"><span style=\"caret-color: #666666; color: #666666;\">Falcon Expenses resides on your phone, after all, it is an app. With that said, you can add, edit, and manage your mileage expenses from anywhere. Falcon Expenses is fully mobile, this means that you have a full set of expense management features in the palm of your hand.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"fully-mobile\">Fully Mobile<\/h3>\n\n\n\n<p>Unlike other solutions where you have to go to a desktop to do many things, Falcon Expenses does everything from your phone. This includes adding comments, tags, and categories to your expenses. In addition, you can create and edit reports all from your phone. Also, sort and filter expenses by category, tag or date to get the exact snapshot that you need. Plus much more. Check out Falcon Expenses to discover the fully mobile capabilities for yourself.<\/p>\n\n\n\n<p><strong><a href=\"http:\/\/bit.ly\/2sXMFNr\" target=\"_blank\" rel=\"noreferrer noopener\">Download&nbsp;Falcon&nbsp;Expenses<\/a><\/strong><br>Falcon Expenses is free to download. If you&#8217;re on a desktop it&#8217;s best to use your iPhone and search for Falcon Expenses on the app store.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-use-falcon-s-mobile-receipt-scanner\"><span class=\"ez-toc-section\" id=\"How_to_Use_Falcons_Mobile_Receipt_Scanner\"><\/span>How to Use Falcon&#8217;s Mobile Receipt Scanner<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>If you have not already downloaded Falcon Expenses, please do so. This will help you to complete the steps below.<\/p>\n\n\n\n<p><strong><a rel=\"noreferrer noopener\" href=\"http:\/\/bit.ly\/2sXMFNr\" target=\"_blank\">Download&nbsp;Falcon&nbsp;Expenses<\/a><\/strong><br>Falcon Expenses is free to download. If you&#8217;re on a desktop it&#8217;s best to use your iPhone and search for Falcon Expenses on the app store.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Open Falcon Expenses, tap on &#8216;Scan Receipt&#8217;. A camera will open. <\/li><li>Hold your phone so that the receipt you want to scan is centered and in view. Make sure the receipt is in focus and that the merchant name, date and amount are in view. <\/li><li>Tap the big round circle on the bottom of the receipt to snap a photo of the receipt. Again, make sure that the image is in focus and the merchant name, date and amount are in view. <\/li><li>Tap &#8216;Scan Now&#8217;. You can also add a tag, category and\/or comment at this time to the receipt image before sending it for scanning. <\/li><li>Check back within 24 hours to see that your receipt data has been entered for you. You can find your receipts in the expenses list. That&#8217;s it!<\/li><\/ol>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"about-falcon-expenses\"><span class=\"ez-toc-section\" id=\"About_Falcon_Expenses\"><\/span>About Falcon Expenses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Falcon Expenses is a mobile solution for expense tracking and management. Scan receipts, we type merchant, date, and amount, auto-track mileage expenses via GPS, and log billable hours with an integrated timer. Quickly organize expenses by time period, project, or client and easily prepare reports to email to anyone in PDF or spreadsheet formats, all from your phone. Use for reimbursements, taxes, record keeping, or invoicing. Falcon Expenses is great for professionals, freelancers, realtors, business travelers, truckers, and more.<\/p>\n<!-- AddThis Advanced Settings generic via filter on the_content --><!-- AddThis Share Buttons generic via filter on the_content -->","protected":false},"excerpt":{"rendered":"<p><span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Reading Time: <\/span> <span class=\"rt-time\"> 5<\/span> <span class=\"rt-label rt-postfix\">minutes<\/span><\/span>Falcon&#8217;s receipt scanner enters merchant name, date and amount for you. Scan business expense paper receipts with Falcon and save&#46;&#46;&#46;<!-- AddThis Advanced Settings generic via filter on wp_trim_excerpt --><!-- AddThis Share Buttons generic via filter on wp_trim_excerpt --><\/p>\n","protected":false},"author":20,"featured_media":2466,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14,15,20,18],"tags":[302,59,49,78,61,35,64,65,66],"class_list":["post-2274","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-taxes","category-expenses","category-falcon-feature-guides","category-taxes","tag-business-receipts","tag-expense-reporting-app","tag-expense-reports","tag-falcon-feature-guides","tag-falcon-features","tag-irs","tag-receipt-management","tag-receipt-scanner","tag-receipt-scanning"],"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/posts\/2274","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/users\/20"}],"replies":[{"embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/comments?post=2274"}],"version-history":[{"count":0,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/posts\/2274\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/media\/2466"}],"wp:attachment":[{"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/media?parent=2274"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/categories?post=2274"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/falconexpenses.com\/blog\/wp-json\/wp\/v2\/tags?post=2274"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}